Today, with laptops everywhere, knowledge workers should not be expected to make special arrangements for audiovisual equipment at a meeting. Ideally every meeting space should have equipment installed, adjusted and ready to go. Small items that can wander, such as remotes or special cables, need to be eliminated or secured. Operation of equipment must be literally foolproof. Group interaction using the materials being presented or worked on can be facilitated through additional AV tools.

The key steps to success are:

• Ensuring your requirements are well defined - We'll help you to articulate your needs
• Fitting within your budget - Our Meeting Room Packages are great value & Financing may assist
• Ensuring you get a great installation
• Proper sales support and training

Audio Visual's primary purpose in the meeting room is to ensure that presentations can be displayed and listened to - via projectors, screens, whiteboards and sound systems - and that the attendees can interact and collaborate. Our AV Consultants work with you to ensure the key aspects of your AV requirements are defined and the appropriate set of products identified. These may include:

• Room purpose, layout and size, presenter and attendee configurations
• Display - Ambient light implications, types of presentation material for appropriate viewing and resolution, display size and aspect ratios, interface to PCs and Laptops, wired, wireless or networked connections, connectivity standards to players, installation issues - resulting in the specification of a projector & screen, LCD or plasma display or other solution
• Audio - The need for sound, its quality and zoning, and linking in to your Public Address systems
• Interaction & Collaboration through interactive boards, tablets, wireless keyboards and mice
• Conferencing - either by Tele or Video
• Integration with centralised content repositories - Digital Video Commander
• Other players including DVD, VCR, MP3, TV Receivers, etc
• Control and Operational Reliability considerations - including Ease of use, Security, managing Remotes, Control Panels, Racks, Help Desk Administration, etc
• Re-use of existing equipment
• Installation approach including OH&S
• Training needs.

These requirements are translated into a proposal that defines an AV template for your meeting room that will be a significant asset for the organisation and improve the effectiveness of staff.

ECAV appreciates the budget priorities facing organisations, and try to tune our proposals accordingly. We can advise where best to trim your requirements to get the best "bang for buck", or work with you to schedule equipment purchases and install effort to ensure that the basics are provided and the system can evolve.

We have also developed a number of meeting room packages to suit a range of requirements and budgets. These start from just $4,000 - so please contact us for details:

Basic meeting room	Projector, pull-down screen, cabling, installation
Basic Interactive room	Projector, interactive board, speakers, cabling, installation
Controlled meeting room	Projector, motorised screen, wall controller, speakers, DVD/VCR combo, installation
Controlled interactive meeting room	Projector, interactive board, remote keyboard & mouse, wall controller, speakers,DVD/VCR combo, installation

Alternatively, financing may allow your objectives to be achieved sooner than thought possible.

There is a lot to consider for a successful installation - aesthetics, building integrity, electrical, occupational health and safety, overall cost and impact on normal operations. There can be a lot of pressure to cut corners - We don't.

Once the proposal is accepted, a Project Manager is assigned to the installation. An internal "Scope of Work" document is prepared to ensure all technical and procedural aspects are covered before install work starts. This may require a visit from the project manager to undertake a Site Inspection. We work with your liaison person to schedule work either during or outside of school hours and term.

Click here to find out more about how we control installation quality.

ECAV is happy to help even if you're not installing; maybe all you need is some portable equipment or you just want to add to your existing environment. We make purchasing easy:

1. Check out our extensive online product information
2. You can provide purchase orders, call us to order or even shop online
3. For appropriate customers, we are happy to provide credit terms
4. You are fully protected in case of equipment breakage or mal-function.

Training

ECAV provides training ranging from basic hand-over of equipment through to specific training on key technologies such as interactive whiteboards.